Applications are invited for the following post in the Internal Audit Unit (North Street), Ministry of Labour and Social Security: Secretary 2 (OPS/SS 2) – (Not Vacant)

Salary range $1,439,455 – $1,935,907 per annum

Job Purpose

The incumbent will provide professional secretarial services. to facilitate the efficient operation of the Department.

Key Responsibilities

• Takes dictation and reproduces letters, memoranda and reports from draft;
• Attends meetings to record Minutes and reproduces same for circulation;
• Responds to routine and other correspondence;
• Files correspondence and other materials and maintains a record of the movement of files;
• Maintains a system for the control of permanent and other files;
• Faxes and makes photocopies of documents;
• Maintains diary and schedules appointments and meetings;
• Accesses and sends e-mail, via internet;
• Directs telephone calls and messages;
• Assembles and disseminates information to internal and external personnel, as requested;
• Performs any other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core:

• Good interpersonal skills
• Excellent oral and written communication skills
• Excellent customer relations skills
• Good problem-solving and conflict management skills

Technical:

• Proficient in the use of relevant computer applications
• Sound knowledge of web-based research techniques
• Knowledge of the operations of Government/Ministry’s policies and procedures

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent, with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School, with at least three (3) years’ experience in the field.
• At this level Shorthand at a speed of 80-100 words per minute would be an assist.

Please visit https://www.lmis.gov.jm/ and submit applications, accompanied by résumés, no later than Monday, 23rd June, 2025, to:

Senior Director, Human Resource Management and Development

Ministry of Labour and Social Security
14 National Heroes Circle
Kingston 4

Applications and résumés may also be emailed to: resume@mlss.gov.jm

Please note that only shortlisted applicants will be contacted.

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