Applications are invited for the following post in the Parish and Family Courts Island Wide, Court Administration Division (CAD): Digitization and Imaging Officer (PIDG/RIM 2)

Salary range $1,711,060 – $2,301,186 per annum.

Job Purpose

Under the supervision of the Records Co-ordinator, the Digitization and Imaging Officer will provide digitization, general records management and administrative support to discrete Court structure in the Judiciary’s efforts to go paperless and digital.

Key Responsibilities

Technical/Professional:

• Prepares records for digitization by separating a variety of Court records, preparing paper documents for digitization-flattening, removing staples, ties, binding, and removing paperclips;
• Uses a range of professional capture devices and associated software applications to produce high quality digital images of collection items, ensuring that technical specifications, service standards and business targets are met;
• Uses photographic and imaging software and associated workflow tools to facilitate image capture, quality assurance and ingestion of files into the Judiciary’s digital asset repository;
• Pays attention to details by ensuring that documents are correctly typed, scanned and are properly filed and maintained with referencing information;
• Performs quality control to ensure documents are scanned correctly with clear images and entered into Judiciary’s database and related justice management systems;
• Follows internal digitization protocols and other best practices for document and file security, for both paper and digital documents;
• Follows safe handling procedures for original and aged Court documents/records (collection material), including re-housing projects, as directed, to ensure collection safety, preservation and care;
• Contributes to increased awareness of the collection through participation in online content initiatives to widen access to the digitized collections;
• Fulfils internal user requests for digital assets from the Judiciary’s collections;
• Provides general records management and administrative support to assigned Court structure, as the need arise;
• Keeps up to date on the tools/applications and basic business skills that are expected of all employees to enable efficient functioning;

Management/Administrative:

• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports, as required;
• Maintains customer service principles, standards and measurements.

Human Resource:

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
• Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding Programme;
• Performs any other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core:

• Excellent interpersonal and team management skills
• Strong analytical and problem-solving skills
• Strong leadership skills
• Strong customer relations skills
• Excellent planning and organizing skills
• Excellent judgment and decision-making skills
• Ability to influence and motivate others
• Proficiency in the use of relevant computer applications

Technical:

• Knowledge of Computer hardware, software and data management;
• Ability to evaluate specific work situations and to decide appropriate action based on decision-making principles and sound judgment;
• Effective written communications (concise, to the point, well-organized, etc.), and oral communications (concise, articulate);
• Ability to anticipate/identify problems and propose solution alternatives;
• Ability to work independently and as a member of a team;
• Achieving accuracy and thoroughness in all aspects of work;
• Ability to use basic business tools/applications/processes (e.g. word processing, e-mail, keyboarding, basic information management conventions).

Minimum Required Qualification and Experience

• Graduation from a Secondary Institution with four (4) subjects at the CXC or GCE ‘O’ Level including English Language and a numeracy subject plus a minimum of three to four (3-4) years’ experience at the Level 1 or equivalent academic training and experience.

Special Conditions Associated with the Job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. However, there will be considerable physical activity, which may involves:
  Heavy physical work; heavy lifting, pushing, or pulling required objects up to 50 pounds;
• Working in environments with some exposure to hazards or physical risks, which require following basic safety precautions;
• Working in moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Applications accompanied by résumés should be submitted no later than Friday, 11th April, 2025 to:

Senior Director

Human Resource Management and Administration
Court Administration Division
Public Building West

King Street
Kingston

Email: hrma@jamaicajudiciary.gov.jm

Please note that only shortlisted applicants will be contacted.