Job Information
Senior Secretary (OPS/SS 3)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
20-03-2023
Job Status
Start Publishing
20-03-2023
Stop Publishing
28-03-2023
Applications are invited to be assigned to/fill the following posts in the Institute of Forensic Science and Legal Medicine (IFSLM): Senior Secretary (OPS/SS 3) (Vacant) Human Resource and Welfare Management Department, salary range $1,370,094 – $1,842,625 per annum.
Job Purpose
Under the general direction of the Director, Human Resource and Welfare Management (HR&WM) the incumbent is responsible for organizing and administering all activities related to the Unit; ensures that the secretarial work and clerical duties are carried out promptly and efficiently;
contacts are maintained with persons and groups critical to the successful implementation of the Unit’s programmes and activities.
Key Responsibilities
Technical/Professional:
- Ensures that all correspondence of a general or routine nature is received by the Director, HR, and WM in a timely manner;
- Conducts research and prepare draft responses to certain correspondence for vetting by the Director;
- Keeps abreast of the progress of activities within the Institute, providing background information, as well as preparing the Director for participation in meetings;
- Organizes meetings for the Director;
- Disseminates circulars/information to members of staff;
- Assist with the imputing of information into MyHR+;
- Performs any other related duties delegated by the Director.
Required Knowledge, Skills and Competencies
Technical:
- Advanced knowledge of computerized management and the relevant computer applications
- Advanced knowledge of shorthand
- Good planning and organizing skills
- Project co-ordination skills
- Good time management and organizational skills
Core:
- Advanced word processing skills
- Excellent interpersonal skills
- Manage interpersonal communication and relationship
Minimum Required Qualification and Experience
- CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
- Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
OR
- Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Applications accompanied by résumés should be submitted no later than Monday, 27th March, 2023 to:
Director
Human Resource and Welfare Management and Administration
Institute of Forensic Science and Legal Medicine
2½ Hope Boulevard
Kingston 6
Email: vacancies@ifslmja.gov.com
Please note that only shortlisted applicants will be contacted.
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