Applications are invited from suitably qualified candidates to fill the following position within the Human Resource Management & Development Unit, at the National Land Agency.
SENIOR SECRETARY- (TEMPORARY)
One (1) year and five (5) Months
Job Purpose
To provide effective and efficient administrative and secretarial assistance to the Manager.
Key Outputs
- Correspondence processed
- Schedules of manager monitored
- Minutes/manuscripts reproduced
- Reports prepared
- Records management system maintained
- Stationery monitored
Key Responsibilities:
- Typing and preparing correspondence, reports and other documents
- Accurately reproducing manuscripts and briefs prepared by the Manager
- Taking dictation and reproducing notes into a final product
- Establishing and maintaining an effective records information and management system that allows for security, easy access and retrieval of information/documents
- Processing incoming and outgoing correspondence and ensuring that all matters are routed to the Manager or other relevant persons for attention
- Establishing and maintaining effective liaisons with the Manager and other personnel internally and externally in order to facilitate the smooth flow of communication
- Arranging meetings on behalf of the Manager
- Attending meetings and preparing minutes
- Scheduling routine and special appointments for the Manager
- Monitoring stationery and other miscellaneous items used in the Branch
Performance Indicators
- Letters and other correspondence are consistently error free and delivered in time specified
- Engagements for the Manager are accurately logged and reminders provided in a timely manner
- Records are professionally and safely filed and easily retrieved
- Stationery is supplied to the Branch using the reorder-point approach
- Confidentiality and integrity are maintained in the execution of duties
Required Competencies/Skills:
The post-holder should be able to demonstrate:
- High level of confidentiality
- Excellent interpersonal skills
- Excellent oral and written communication skills
- Sound time management skills
- Sound work ethics
- Ability to work on own initiative and under pressure
- Typing/word processing speed of at least 50 words per minute
- Excellent shorthand/note making skills
- Excellent computer skills i.e. proficiency in the use of MS Office applications including MS Word and MS Excel
Minimum Required Qualifications and Experience
- A Certificate in Administrative Management – Level 2
- Four (4) CXC/GCE O’Level subjects including English Language
- Graduate of a recognized Secretarial Institution
- Three (3) years related working experience
Remuneration Package :- Salary Range : $1,166,538.00- $1,247,093.00 p.a
A letter of application accompanied by a Résumé should be submitted no later than June 25, 2021 to jobapplications@nla.gov.jm for the attention of:
The Director, Human Resource Management & Development
National Land Agency
8 Ardenne Road
Kingston 10
We appreciate all responses but only short-listed applicants will be contacted.
