Job Information Senior Public Procurement Officer (GMG/SEG 1) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Procurement
Posted 06-12-2021
Job Status
Start Publishing 06-12-2021
Stop Publishing 17-12-2021
Description
Applications are invited for the following vacant post in the Post and Telecommunications Department: Senior Public Procurement Officer (GMG/SEG 1) – (Vacant), salary range $1,640,253 – $1,949,746 per annum and any allowance(s) attached to the post.
 
Job Purpose
Under the supervision of the Director 3, Public Procurement, the Senior Public Procurement Officer researches information on prices and procures goods and services requested by the various Departments.
 
Key Responsibilities
Management/Administrative:
  • Prepares contracts;
  • Co-ordinates Public Procurement Tender closing and opening exercise;
  • Reviews Tender Evaluation Reports;
  • Assesses quotations and makes recommendation for award;
  • Prepares addenda to tender documents;
  • Ensures that all organization contracts are reviewed by the Legal Department;
  • Maintains Contract Register;
  • Prepares Procurement Plans for the Organization;
  • Maintains Database with current cost and location of goods, works and services and establishes links with ones in other Government Agencies;
  • Assists with negotiations with suppliers/contractors to obtain best prices and value for money;
  • Liaises with Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines;
  • Maintains data file with Government of Jamaica Procurement Procedures;
  • Provides liaison services between the PPC, the Ministry of Finance and the Public Service, Office of the Prime Minister (OPM) and PTD representatives;
  • Reviews all Tender Reports for submission to the Procurement Committee, Organization Sector Committee, Contracts Committee and OPM;
  • Keeps track of the Procurement process of each submission from preparation of Tender Reports to job completion and Contract termination;
  • Advises, supports and assists employees on all aspects of the procurement process and procedures;
  • Ensures that Procurement Committee and Organization Sector Committee submission
  • requirements are adhered to and that proper documentation in respect of received Bids/Proposals is maintained;
  • Assists the Director, Procurement, to set priorities and formulate procedures;
  • Advises the Director, Procurement or Director, Administration and Property Management, on suppliers reliability/suitability and performance;
  • Attends meetings of Procurement and Contracts Committees, in the absence of the Director, Procurement;
  • Provides guidance to internal/external customers on the Ministry’s Procurement Policies and Procedures;
  • Develops priority settings for the client;
  • Ensures that cheques and Withhold Tax Certificates are collected by the supplier once goods are received in good condition and according to purchase order;
  • Ensures that invoices are received from suppliers and the appropriate Programme Managers have signed: “Goods Received or Services Rendered”;
  • Ensures that procurement practices conform with the relevant Acts;
  • Liaises with the Accounts and Finance Department to ensure that supplier’s invoices are paid in a timely manner;
  • Establishes and maintains an Inventory listing of equipment bought, etc.;
  • Advises on the reliability and performance of suppliers;
  • Attends meetings of Procurement and Contracts Committees in the absence of the Director, Procurement;
  • Performs any other related duties that may be assigned by Supervisor from time to time.
Required Knowledge, Skills and Competencies
  • Good oral and written communication skills
  • Ability to work in a team
  • Ability to work on own initiative
  • Good interpersonal skills
  • Good knowledge of stipulations of the FAA Act
  • Good knowledge of the Ministry’s policies, practices and procedures
  • Good knowledge of the procurement guidelines
  • Proficiency in the relevant computer applications
Special Conditions Associated with the Job
  • Will be required to visit suppliers to determine the quality of goods to be procured;
  • May be required to work beyond normal working hours and on weekends.
Minimum Required Knowledge and Experience
  • Bachelor’s Degree in Management Studies, Accounting, Business Administration, Public Sector Management, Economics or any other related field;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Three (3) years’ experience in related field;
or
  • ACCA Level 2;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Three (3) years’ experience in related field;
or
  • Diploma in Business Administration, Accounting or any other related field;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Five (5) years’ experience in related field.
Applications accompanied by Résumés should be submitted no later than Wednesday December 15, 2021 to:
Director of Human Resource Management and Development
Post and Telecommunications Department
6-10 South Camp Road
Kingston
 
Please note that only shortlisted applicants will be contacted.
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