Job Information Senior Public Procurement Officer (GMG/SEG 1) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Procurement
Posted 23-11-2021
Job Status
Start Publishing 23-11-2021
Stop Publishing 04-12-2021
Description
Applications are invited to fill the vacant post of Senior Public Procurement Officer (GMG/SEG 1) in the South East Regional Health Authority (SERHA), salary range $1,640,253 – $1,949,746 per annum and any allowance(s) attached to the post.
 
Job Purpose
 
Under the direct supervision of the Director, Procurement, the Senior Public Procurement Officer (GMG/SEG 1) researches information on prices and procures goods and services requested by the various Departments.
 
Key Responsibilities
  • Prepares contracts;
  • Co-ordinates Public Procurement Tender Closing and Opening exercises;
  • Reviews Tender Evaluation Reports;
  • Assesses Quotations and makes recommendation for award;
  • Prepares addenda to Tender documents;
  • Ensures that all Organizations’ contracts are reviewed by the Legal Department;
  • Maintains Contract Register;
  • Prepares Procurement Plans for the Organization;
  • Maintains database with current cost and location of goods, works and services and establishes links with ones in other Government Agencies;
  • Assists with negotiation with suppliers/contractors to obtain best prices and value for money;
  • Liaises with Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines;
  • Maintains data file with Government of Jamaica Procurement Procedures;
  • Provides liaison services between the PPC, the Ministry of Finance and the Public Service, Office of the Prime Minister (OPM) and Organization’s representatives;
  • Reviews all Tender Reports for submission to the Procurement Committee, Organization Sector Committee, Contracts Committee and OPM;
  • Keeps track of the Procurement process of each submission from preparation of Tender Reports to job completion and Contract termination;
  • Advises, supports and assists employees on all aspects of the procurement process and procedures;
  • Ensures that Procurement Committee and Organization’s Sector Committee Submission requirements are adhered to and that proper documentation in respect of received Bids/Proposals is maintained;
  • Assists the Director, Procurement, to set priorities and formulate procedures;
  • Advices the Director, Procurement, or Director, Administration and Property Management, on suppliers reliability/suitable and performance;
  • Attends meetings of Procurement and Contracts Committees in the absence of the Director, Procurement;
  • Provides guidance to internal/external customers on the Ministry’s Procurement Policies and Procedures;
  • Develops priority settings for the client;
  • Ensures that cheques and Withholding Tax Certificates are collected by the supplier once goods are received in good condition and according to Purchase Order;
  • Ensures that invoices are received from suppliers and the appropriate Programme Managers have signed “Goods received or Services rendered”;
  • Ensures that Procurement practices conform with the relevant Acts;
  • Liaises with the Accounts and Finance Department to ensure that supplier’s invoices are paid in a timely manner;
  • Establishes and maintains an Inventory listing of equipment bought, etc.;
  • Advises on the reliability and performance of suppliers;
  • Performs any other duties as directed by the Head of the Division. 
Required Knowledge, Skills and Competencies
Core:
  • Good oral and written communication skills
  • Good interpersonal skills and ability to work well in a team
  • Ability to work on own initiative
Technical:
  • Good knowledge of the stipulations of the FAA Act
  • Good knowledge of the Ministry’s Policies, Practices and Procedures
  • Good knowledge of the Government Procurement Guidelines
  • Proficiency in the relevant computer applications
Minimum Required Qualification and Experience
  • Bachelor’s Degree in Management Studies, Accounting, Business Administration, Public Administration, Public Sector Management, Economics or any other related field;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Three (3) years’ experience in related field; 
OR
  • ACCA Level 2;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Three (3) years’ experience in related field;
OR
  • Diploma in Business Administration, Accounting or any other related field;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Five (5) years’ experience in related field.
Special Conditions Associated with the Job
  • Will be required to visit suppliers to determine the quality of goods to be procured;
  • May be required to work beyond normal working hours and on weekends.
 
Applications accompanied by Résumés should be emailed to: employment@serha.gov.jm no later than Friday, December 3, 2021 to:
 
Director, Human Resource Management and Industrial Relations
South East Regional Health Authority
The Towers, 2nd Floor
25 Dominica Drive
Kingston 5
For detailed information, please visit: www.serha.gov.jm
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