Job Information Senior Final Accountant (FMG/PA 1) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Accounting
Posted 03-12-2022
Job Status
Start Publishing 03-12-2022
Stop Publishing 16-12-2022
Description
Applications are invited for the following posts in the National Library of Jamaica: Senior Final Accountant (FMG/PA 1) – (Not Vacant) during the period January – September, 2023, salary range $2,735,387 $3,678,791 per annum and any allowance(s) attached to the post.
 
Job Purpose
 
Under the direction of the Director, Finance and Accounts, the incumbent certifies all payments and receipts and produces timely returns, reconciliations, financial reports and schedules.
 
Key Responsibilities
Technical/Functional:
  • Maintains Cash Book by: Checking payment vouchers and related documents
  • Posting receipts and payments
  • Preparing correcting journal vouchers
  • Ensuring that stale dated cheques and cancellations are accounted for
  • Recording bank charges, debit and credit advice
  • Facilitates payroll functions by: Preparing controls and checks payrolls
  • Performing closing out procedures
  • Posting journals
  • Verifying forms and letters (Family Benefits, NIS, NHT, T23)
  • Prepares Bank Reconciliations for submission to Accountant;
  • Prepares list of unpresented cheques;
  • Prepares correspondence to bank to resolve errors found on bank statements;
  • Verifies daily close out procedures (Petty Cash, income generating activities);
  • Verifies schedules for Financial Statements;
  • Monitors the monthly subvention receipts and allocation;
  • Updates Budget Maintenance Record based on subvention received;
  • Certifies Withholding Tax Certificates;
  • Prepares summary of expenditures;
  • Checks invoices and monitors reduction in receivables;
  • Certifies statutory returns;
  • Contributes to responses for audit queries;
  • Contributes to the preparation of the Annual Budget;
  • Maintains Filing System;
  • Submits reports. 
Administrative:
  • Contributes to the review and recommendation of policies and procedures for the efficient operation of the Department;
  • Assists with the preparation and monitoring of Department Work Plans and Budget to ensure targets are met;
  • Submits Progress Reports on work-related activities and other assigned projects;
  • Keeps abreast of current professional practices, developments, and research within area of responsibility.
Human Resource:
  • Directs the work of team members;
  • Demonstrates leadership to team members through ethical behaviour, communication, teamwork, delegation and setting of effective objectives, providing timely feedback on performance and initiates corrective action where necessary;
  • Assists with the implementation and compliance of policies and procedures, maintaining discipline and work ethics among team members;
  • Assists with the implementation and compliance of policies and procedures, maintaining discipline and work ethics among team members;
  • Disseminates relevant information to team members and encourages feedback;
  • Participates in the recruitment and selection of staff.
Required Knowledge, Skills and Competencies
  • Good oral and written communication skills
  • Teamwork and co-operation
  • Customer and quality focus
  • Finance and Business Acumen
  • Data Management
  • Records Management
  • Information Communication Technology
  • Good leadership skills
  • Good planning and organizing skills
  • People Management
  • Knowledge of the Financial Administration and Audit (FAA) Act
  • Knowledge of the Government of Jamaica’s staff policies and practices
  • Proficient in the use of relevant computer systems and applications
Minimum Required Qualification and Experience
  • AAT Level 3; or
  • ACCA-CAT Level 3; or
  • ACCA Level 1; or
  • Associate of Science Degree in Accounting, MIND; or
  • Diploma in Government Accounting, MIND, i.e Government Accounting Levels 1, 2 & 3; or
  • Bachelor’s Degree in Accounting or Management Studies with Accounting or BBA from a recognized University;
  • Two (2) years’ working experience in a similar position.
Special Condition Associated with the Job
  • Required to work outside normal working hours to include Saturdays.
 
Applications accompanied by résumés should be submitted no later than Thursday, 15th December 2022 to:
Director, HRM and Administration
National Library of Jamaica
12 East Street
Kingston
 
 
Please note that only shortlisted applicants will be contacted.
 
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