Job Information Secretary (OPS/SS 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Administrative
Posted 03-12-2022
Job Status
Start Publishing 03-12-2022
Stop Publishing 17-12-2022
Description
Applications are invited for the following post in the Institute of Forensic Science and Legal Medicine: Secretary (OPS/SS 2) – (Not Vacant), salary range $1,124,500 – $1,512,328 per annum and any allowance(s) attached to the post.
 
Job Purpose
 
The incumbent is responsible for performing all administrative and secretarial duties required by the Director, in accordance with established standards and procedures.
 
Key Responsibilities
Technical/Professional:
  • Prepares reports using Microsoft Office;
  • Records dictation from the Director and reproduces;
  • Prepares correspondence, reports and other administrative documents for the signature of the Director;
  • Prepares and distributes Agenda and Minutes of meetings;
  • Conducts research and gathers information;
  • Maintains an efficient Filing System;
  • Establishes and maintains a system of control for policy, classified and confidential documents;
  • Schedules and co-ordinates meetings, special events and/or other similar activities for the Director;
  • Maintains adequate supplies of stationery and office supplies;
  • Liaises with external Agencies on calibration, schedule service and repairs;
  • Serves of as recording secretary on committee(s);
  • Maintains up-to-date Report files by:
  • Collating, filing and compiling Progress Reports, Annual Report and Annual Performance Reports Distributes copies of these reports to the relevant persons
  • Performs any other related duties that may be assigned by the Director from time to time.
Required Knowledge, Skills and Competencies
Technical:
  • Advanced knowledge of computerized management and the relevant computer applications
  • Good planning and organizing skills
  • Excellent knowledge of Records Management and Office Procedures
  • Good time management skills 
Core:
  • Advanced word processing skills
  • Excellent interpersonal skills
  • Excellent oral and written communicate skills
  • Manage interpersonal communication and relationship
Minimum Required Qualification and Experience
  • CXC or GCE O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
  • CXC or GCE O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.
Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
 
Applications accompanied by résumés should be submitted no later than Thursday, 15th December, 2022 to:
 
Director
Human Resource and Welfare Management (Acting)
Institute of Forensic Science and Legal Medicine
2½ Hope Boulevard
Kingston 6
 
 
Please note that only shortlisted applicants will be contacted.
Share on Google+ Friend Feed Linkedid Twitter Yahoo Share on facebook
Facebook Comments

Job Search Tips

  • Earn FREE Online Certifications
    Earn FREE Online Certifications There are currently a number of sites that offer certification and Diploma courses for FREE. Here are some of the courses Career Jamaica recommends for job seekers to improve their marketability in the competitive job market.  Use the links to see course info and to apply to earn a certificate…
    in Job Skills 5 comments Read more...
  • This huge email mistake is preventing you from getting hired
    This huge email mistake is preventing you from getting hired   This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.? What does your E-mail Address Say to a Potential Employer About You?   Your E-Mail address matters.    Using the wrong email address when applying for a job could hurt your chances
    in Job Skills 1 comment Read more...
  • Networking in the Digital Age
    Networking in the Digital Age Networking has gone completely digital. Just like they have impacted everything else in the free world, sites like Facebook and Linkedin have altered the entire structure of professional networking. Here are a few tips to help you survive in the digital networking age:
    in Job Skills Be the first to comment! Read more...
  • What You Need to Know about a Company Before a Job Interview
    What You Need to Know about a Company Before a Job Interview What You Need to Know about a Company Before a Job InterviewBefore heading to job interview, it is extremely important that candidates know as much information as possible about the Company/ Organization. Getting this information is fairly simple, and it's a good idea to memorize a few key points to bring up…
    in Job Skills Be the first to comment! Read more...
  • 5 Things You Should Never do in a Job Interview New
    5 Things You Should Never do in a Job Interview New 5 Things You Should Never do in a Job Interview Congratulations! you have just gotten called in for a job interview. You now need to know the simple ways to candidates make a bad impression during an interview. There are a few things that most Human Resource professionals agree are…
    in Job Skills Be the first to comment! Read more...

Enter your email address to stay connected with us:

Find us:


To receive updates on the latest job opportunites
Follow Carrer Jamaica on:

5296501 linkedin network linkedin logo icon
  5296516 tweet twitter twitter logo icon  5296765 camera instagram instagram logo icon  5365678 fb facebook facebook logo icon

Did You Know?

  • Career Jamaica makes it easy for you to find a job in Jamaica or the wider Caribbean.
  • There are numerous opportunities for employment in Jamaica at all job levels listed with Career Jamaica
  • Registering and viewing jobs in Jamaica with Career Jamaica is free
  • You can sign up for Career Jamaica’s free, email job updates