Job Information
Secretary
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
06-11-2022
Job Status
Start Publishing
06-11-2022
Stop Publishing
01-12-2022
INSTITUTE OF JAMAICA (An Agency of the Ministry of Culture Gender, Entertainment and Sport) invites applications to fill the following position at the African Caribbean Institute of Jamaica/Jamaica Memory Bank (ACIJ/JMB), a division of the Institute of Jamaica:
SECRETARY (OPS/SS2)
Salary Range: $781,231.00 $928,638.00
JOB OBJECTIVE
- To provide secretarial, clerical and receptionist support to the Division
- Types letters, memoranda, press releases, manuscripts, notices, audio-visual forms and library forms as per request.
- Takes and reproduces minutes of monthly staff meetings. Receives visitors, ascertain purpose of visit and directs them accordingly.
- Answers the telephone and places calls for and /or make enquiries on behalf of the Director, and other members of staff.
- Logs all telephone calls from the Division
- Processes telephone bills for the division Maintains the General filing system in collaboration with the senior secretary Updates leave register Updates the Division’s mailing list. Writes requisitions, processes invoices and receives goods and deliveries when required. Receives logs and dispatches incoming and outgoing mail.
- Assists Administrator with collating information for the preparation of reports when requested.
- Issues stationery and updates stationery record Assists with photocopying of documents .
MINIMUM QUALIFICATION/EXPERIENCE
- Four (4) GCE Ordinary level or CXC Subjects including English Language and Mathematics or Accounts
- Certificate in secretarial training Two (2) years’ experience in a similar capacity Shorthand at a speed of 80-100 words per minute
Applications should be submitted no later than Wednesday, November 30, 2022to:
Director Human Resource Development & Management
10-16 East Street
Kingston
FAX # 922-1147
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