Job Information
Secretary 2 (OPS/SS 2) (4 Posts)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Economic Growth and Job Creation
Category
Administrative
Posted
25-05-2022
Job Status
Start Publishing
24-05-2022
Stop Publishing
02-06-2022
Applications are invited to fill/be assigned to the following post in the Ministry of Economic Growth and Job Creation: Secretary 2 (OPS/SS 2) – (4 posts Vacant) salary range $781,231 $928,638 per annum and any allowance(s) attached to the post.
Job Purpose
To provide general secretarial support services to facilitate a smooth functioning of the Unit(s).
Key Responsibilities
- Receives and processes incoming mails;
- Drafts/types routine letters and memoranda and other documents based on instructions;
- Actions routine correspondence in accordance with guidelines given;
- Prepares Minutes of meetings as required and types Agenda;
- Develops and maintains filing systems for the Director as advised;
- Contacts officials in other Ministries and Departments to obtain information required by the Director;
- Gives general support and managing the routine functions of the Director's Office to facilitate the availability and easy flow of information;
- Directs telephone calls to appropriate officers;
- Maintains Appointment Diary and Schedule;
- Responds to telephone calls for the Director and records messages as required;
- Prepares that all documents leaving the Director's Office for dispatch;
- Maintains an Appointment Diary and a Message Log.
Required Knowledge, Skills and Competencies
- Excellent organisational skills.
- Excellent communication skills.
- Team-oriented with excellent interpersonal skills.
- Confidential
- Excellent administrative and secretarial skills
- Proficiency in word processing and standard computer applications.
Minimum Required Qualification and Experience
- CXC or GCE O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
- CXC or GCE O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications.
Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field.
At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
Applications accompanied by résumés should be submitted no later than Tuesday, 31st May, 2022 to:
Senior Director
Human Resource Management and Development Ministry of Economic Growth and Job Creation The Towers, 25 Dominica Drive
Kingston 5.
Email: human.resources@megjc.gov.jm
Please note that only shortlisted applicants will be contacted.
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