Job Information Secretary 2 (OPS/SS 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Ministry of Agriculture and Fisheries
Category Administrative
Posted 21-03-2023
Job Status
Start Publishing 21-03-2023
Stop Publishing 28-03-2023
Description
 
Applications are invited to fill/be assigned to following post in the Ministry of Agriculture and Fisheries: Secretary 2 (OPS/SS 2) (Vacant) – Agricultural Marketing & Information/Agricultural Services Unit, salary range $1,124,500 – $1,512,328 per annum.
 
Job Purpose
 
Under the supervision of the Director, Stakeholder Liaison (GMG/SEG 3) and the Director, Agricultural Incentives (GMG/SEG 4), the Secretary 2 (OPS/SS 2) is responsible for providing administrative/secretarial services to facilitate the efficient operation of the Units.
 
Key Responsibilities
Professional/Technical:
  • Takes dictation and reproduces letters, memoranda, Cabinet Notes/Submissions, certificates, Gazette Notices and reports from draft;
  • Attends meetings to record Minutes and reproduces same for circulation;
  • Responds to routine and other correspondence;
  • Files correspondence and other materials and maintains a record of the movement of files;
  • Establishes and maintains a system for the control of Confidential Files;
  • Sends faxes and makes photocopies of documents
  • Maintains a diary and schedules appointments and meetings;
  • Receives, and screens visitors and ensures that they are directed to the relevant Officers or Office;
  • Accesses and sends e-mail via Internet
  • Directs telephone calls and messages
  • Assembles and disseminates information to internal and external personnel as requested;
  • Performs any other related duties, which may be assigned.
Required Knowledge, Skills and Competencies
Core:
  • Good interpersonal and people management skills
  • Good oral and written communication skills
  • Strong customer relations skills
  • Good problem solving and conflict management skills
  • Good teamwork and cooperation skills
Technical:
  • Excellent secretarial skills
  • Proficiency in keyboarding skills
  • Proficiency in the relevant software applications
  • Knowledge of the operations of Government/Ministry’s policies and procedures 
Minimum Required Qualification and Experience
  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);
OR
  • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40-45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
  • At this level, Shorthand at a speed of 80-100 words per minute would be an asset.
 
Applications accompanied by résumés should be submitted no later than Monday, 27th March, 2023 to:
 
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6
 
 
 
Please note that only shortlisted applicants will be contacted.
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