Job Information
New!
Secretary 2 (OPS/SS 2)
Job Type Full-time
Category Administrative
Job Status
Start Publishing 13-09-2021
Stop Publishing 22-09-2021
Description

Applications are invited from suitably qualified officers in their Ministries/Departments/Agencies to be assigned to the following post in the Ministry of Agriculture and Fisheries: Secretary 2 (OPS/SS 2) – (Not Vacant), in the Research and Development Division, salary range $751,183 - $892,921 per annum and any allowance(s) attached to the post.

Job Purpose

Under the supervision of the Senior Research Director (SOG/ST 8), the Secretary 2 (OPS/SS 2) is responsible for providing secretarial services to ensure the effective and efficient operations of the Division.

Key Responsibilities

Technical/Professional:

  • Types letters, memoranda and reports from draft notes;
  • Transcribes and reproduces Minutes of meetings and conferences;
  • Composes and types routine correspondence;
  • Receives and takes telephone messages and screens calls intended for Officers;
  • Schedules appointments and arranges meetings;
  • Directs and screens visitors;
  • Maintains a Filing System;
  • Gathers information and compiles reports;
  • Assists with the issuance of receipts, collects revenues and pay out salaries;
  • Monitors the Office Attendant;
  • Provides training to work experience students;
  • Performs any other related duties which may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core:

  • Good oral and written communication skills
  • Good interpersonal skills
  • Good customer and quality focus skills
  • Good problem solving and conflict management skills
  • Teamwork and cooperation
  • Good planning and organizing skills
  • Good Time management skills

Technical:

  • Proficiency in keyboarding skills
  • Proficiency in the relevant software applications
  • Knowledge of the operations of Government/Ministry’s policies and procedures

Minimum Required Qualification and Experience

  • CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a
    speed of 40-45 words per minute; successful completion of the prescribed Office
    Professional Training Course at the Management Institute for National Development (MIND);

OR

  • CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of
    40- 45 words per minute and training in word processing and spreadsheet applications.
  • Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
At this level, Shorthand at a speed of 80-100 words per minute would be an asset

Applications accompanied by résumés should be submitted no later than Tuesday September 21, 2021 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6
Email: hrm@moa.gov.jm

Please note that only shortlisted applicants will be contacted.

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