Job Information
Records Officer 1 (PIDG/RIM 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Administrative
Posted
26-07-2022
Job Status
Start Publishing
26-07-2022
Stop Publishing
10-09-2022
Applications are invited to/fill the following posts in the Ministry of Industry, Investment and Commerce (MIIC): Records Officer 1 (PIDG/RIM 2) (Not Vacant) during the period August 15, 2022 to September 30, 2022 Human Resource Management and Development Branch, salary range $778,917 $925,888 per annum and any allowance(s) attached to the post.
Job Purpose
To assist the Records Officer 2 (PIDG/RIM 3), in the implementation and maintenance of Registry systems and procedures for efficient and effective file management within the Ministry.
Key Responsibilities
Management/Administrative:
- Assists in ensuring that the objectives of the Registry are consistent with the overall objective of the Unit;
- Responds to queries and complaints regarding matters affecting the operations of the Registry;
- Ensures that requests for files, Service Record and or other personnel document are promptly responded to;
- Assists in monitoring the proper maintenance and handling of records;
- Ensures the maintenance of a record of file movement in and out of the Personnel Registry;
- Maintains a Confidential Registry;
- Receives, sorts and routes requested files to Officers;
- Maintains an accurate record of bring-up requests;
- Assists in the creation and maintenance of a Personnel Records Computer Databases.
Technical/Professional:
- Sorts and classifies correspondence for filing;
- Creates New Files within existing file Classification System;
- Makes photocopies of records for reference and other purposes;
- Assist in identifying, separating and documenting record schedule for destruction;
- Assist with the clearing of closed and inactive files from the Registry;
- Collates Statistical Data and assisting in the preparation of reports.
Other:
- Assists in updating and maintaining Attendance Registers;
- Assists in updating leave on absence cards;
- Assists with general leave administration as requested (Department and Sick Leave).
- Required Knowledge, Skills and Competencies
- Good interpersonal skills
- Good oral and written communication skills
- Ability to work as part of a team
- Sound knowledge of established records management systems and procedures
- Knowledge of computer applications
Minimum Required Qualification and Experience
- Four (4) GCE/CXC General Proficiency level passes including English Language and a numeric subject;
- Training in Records Management;
- One (1) years working experience in the Registry;
Applications accompanied by résumés should be submitted no later than Tuesday, 9th August, 2022 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Email: hrm@miic.gov.jm
Please note that only shortlisted applicants will be contacted.
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