Job Information Records Officer 1 (PIDG/RIM 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Administrative
Posted 26-07-2022
Job Status
Start Publishing 26-07-2022
Stop Publishing 10-09-2022
Description
 
Applications are invited to/fill the following posts in the Ministry of Industry, Investment and Commerce (MIIC): Records Officer 1 (PIDG/RIM 2) (Not Vacant) during the period August 15, 2022 to September 30, 2022 Human Resource Management and Development Branch, salary range $778,917 $925,888 per annum and any allowance(s) attached to the post.
 
Job Purpose
 
To assist the Records Officer 2 (PIDG/RIM 3), in the implementation and maintenance of Registry systems and procedures for efficient and effective file management within the Ministry. 
 
Key Responsibilities
Management/Administrative:
  • Assists in ensuring that the objectives of the Registry are consistent with the overall objective of the Unit;
  • Responds to queries and complaints regarding matters affecting the operations of the Registry;
  • Ensures that requests for files, Service Record and or other personnel document are promptly responded to;
  • Assists in monitoring the proper maintenance and handling of records;
  • Ensures the maintenance of a record of file movement in and out of the Personnel Registry;
  • Maintains a Confidential Registry;
  • Receives, sorts and routes requested files to Officers;
  • Maintains an accurate record of bring-up requests;
  • Assists in the creation and maintenance of a Personnel Records Computer Databases.
Technical/Professional:
  • Sorts and classifies correspondence for filing;
  • Creates New Files within existing file Classification System;
  • Makes photocopies of records for reference and other purposes;
  • Assist in identifying, separating and documenting record schedule for destruction;
  • Assist with the clearing of closed and inactive files from the Registry;
  • Collates Statistical Data and assisting in the preparation of reports.
Other:
  • Assists in updating and maintaining Attendance Registers;
  • Assists in updating leave on absence cards;
  • Assists with general leave administration as requested (Department and Sick Leave).
  • Required Knowledge, Skills and Competencies
  • Good interpersonal skills
  • Good oral and written communication skills
  • Ability to work as part of a team
  • Sound knowledge of established records management systems and procedures
  • Knowledge of computer applications
Minimum Required Qualification and Experience
  • Four (4) GCE/CXC General Proficiency level passes including English Language and a numeric subject;
  • Training in Records Management;
  • One (1) years working experience in the Registry;
Applications accompanied by résumés should be submitted no later than Tuesday, 9th August, 2022 to:
Director, Human Resource Management and Development
Ministry of Industry, Investment and Commerce
4 St. Lucia Avenue
Kingston 5
Please note that only shortlisted applicants will be contacted.
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