Job Information
Manager Records and Documentation
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Category
Administrative
Posted
09-08-2022
Job Status
Start Publishing
09-08-2022
Stop Publishing
25-08-2022
Applications are invited from suitable candidates to fill the following position:
Manager Records and Documentation - Grade 5
Salary Range: $1,268,030- $2,488,114 per annum plus any allowances attached to the post
Job Purpose
Maintain an effective physical and electronic records management and documentation system by ensuring proper recording and distribution of all Department's mail, and facilitate timely dissemination and retrieval of information, documents and files.
Technical/Professional Responsibilities
- Ensures that all estate related documents are scanned and uploaded into TEMS
- Manages the data entry process on TEMS for all documents.
- Manages the TEMS verification process of data captured in the Registry for all estate related matters.
- Implements and update policy, procedures and guidelines to ensure effective records management and the timely record and dispatch of mail
- Maintains Deposit Account balance and ensure timely replenishment of Account
- Manages e-land title search process, maintain approved balance on the account and distribute results as requested.
- Maintains catalogue of all books in the Library.
- Effects disaster preparedness measures to safeguard estate records and documents.
- Manages the records retention and disposition process for all documents within the department
- Ensures the registry complies with established safety, security and confidential standards for the management of files, records and mail
- Oversees the archiving of files ensuring compliance with records management standards and protocols
- Directs and supervise work of Section staff to ensure performance targets and standards are met and Department policies and
- Responds to access to information queries
- Submits quarterly reports to Access to Information Unit
- Undertakes administrative duties including the conduct of staff appraisal, discipline and recommendation of staff leave in respect
- of staff supervised in accordance with the Department's HR Policies and procedures.
Qualifications & Experience
- At least a First Degree in Library Studies or equivalent qualification training.
- Formal training in records management.
- Three (3) years supervisory experience.
- Five (5) years’ related work experience
Applications accompanied by curriculum vitae should be submitted by Wednesday, August 24, 2022 to:
The Human Resource and Administration Executive,
Administrator-General’s Department,
12 Ocean Boulevard,
Kingston, Jamaica.
Applications may be submitted by email to hradmin@agd.gov.jm
We thank all applicants, however, only short-listed candidates will be contacted for interviews.
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