Job Information Manager, Public Procurement (Level 8) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Ministry of Agriculture and Fisheries
Category Procurement
Posted 02-08-2022
Job Status
Start Publishing 02-08-2022
Stop Publishing 13-08-2022
Description
 
Applications are invited for the following posts in the National Fisheries Authority, Ministry of Agriculture and Fisheries: Manager, Public Procurement (Level 8) (Not Vacant), salary range $2,850,873 $3,506,213 per annum and any allowance(s) attached to the post Manager, Public Procurement (Level 8)
 
Job Purpose
 
Under the direction of the Senior Director, Corporate Services Directorate (Level 9), the Manager, Public Procurement (Level 8) is responsible for overseeing the planning, management and implementation of the Procurement Systems and processes of the National Fisheries Authority in order to ensure that goods and services are procured, and delivered as required, in accordance with the Government of Jamaica Procurement Act and Regulations.
 
Key Responsibilities
Management/Administrative:
  • Participates in the development of the Division’s Operational Plan, Work Plan and Budget;
  • Advises the Senior Director, Corporate Services, other Divisional Heads and Managers on procurement policies and procedures;
  • Attends meetings of the Procurement Committee;
  • Represents the Authority at Conferences, Workshops and Seminars;
  • Monitors and ensures that effective and up-to-date procurement records are maintained;
  • Monitors and ensures that procurement practices conform to the Financial Audit Act (FAA) and Government Procurement Guidelines;
  • Monitors and maintains an inventory listing of all equipment brought within the Authority;
  • Evaluates the Procurement Process along with Senior Director, Corporate Services and Committee members;
  • Prepares and submits reports as required;
Technical/ Professional:
  • Co-ordinates and conducts procurement compliance reviews;
  • Manages, monitors and controls all activities related to the procurement of goods and service to ensure conformity to the Procurement Plan and to ensure that the objectives and basic principles of the procurement guidelines and procedures are complied with;
  • Ensures that funds are allocated to meet the expenditure for goods prior to placement of orders in keeping with the procurement guidelines of the FAA Act;
  • Oversees the tendering process;
  • Provides advice on public procurement matters to staff members;
  • Represents the Authority at Procurement and Contract Award Committees and Board meetings;
  • Reviews and endorses Contract Award recommendations within the specified threshold;
  • Reviews procedure for the procurement of works, goods and services carried out by the Authority;
  • Prepares reports for submission to Ministry of Finance and the Public Service (MFPS), National Contracts Commission (NCC), Office of the Contractor General (OCG) and Cabinet;
  • Procures goods and services on a competitive basis without compromising quality and ensures proper storage;
  • Monitors the issuing of purchase orders and follows up for receipt/delivery of goods and /or services;
  • Certifies Procurement Invoices, Payment Orders and Commitment Vouchers prior to submitting to the Finance and Accounts Division;
  • Monitors and maintains contacts in the commodity market to keep abreast of price movements, technological improvement and changes to ensure that orders for supplies are procured in the most efficient and economic manner;
  • Informs the relevant officers of changes in the Government Procurement Guidelines and Procedures and ensures implementation of relevant changes is effected within the Authority;
  • Liaises with representatives of funding agencies and Government Departments on matters relating to purchases and external payments for goods to ensure that established guidelines, rules and regulations are adhered to;
  • Assists the CEO, Principal Directors and other relevant staff in developing guidelines for establishing priorities in the allocations of resources; 
  • Prepares reports for submission to the Ministry of Finance and the Public Service for all goods purchased by the Authority inclusive of cost and locations supplied;
  • Monitors orders and re-orders of inventory in order to minimize incidence of extravagance and waste.
Human Resource:
  • Monitors and evaluates the performance of direct reports, Prepares Performance Appraisals and recommends and/or initiates corrective actions, where necessary, to improve performance and/or attain established personal and/or organizational goals;
  • Participates in the recruitment of staff for the Branch and recommends transfer, promotions, terminations and leave in accordance with established Human Resource policies and procedures;
  • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, monitoring and coaching;
  • Ensures the welfare and skills development needs of the Branch are clearly identified and addressed;
  • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Branch’s and the Authority’s goals;
  • Performs any other related duties that may be assigned by the Senior Director, Corporate Services.
Required Knowledge, Skills and Competencies
Core:
  • Excellent leadership and interpersonal skills
  • Good customer relations skills
  • Excellent oral and written communication skills
  • Excellent problem-solving and negotiation skills
  • Good Negotiating skills
Technical:
  • Sound knowledge of the Government Public Procurement Act 2015 and Regulations
  • Sound knowledge of the FAA Act
  • Sound Knowledge of Supplies Management
  • Knowledge of Budget Preparation
  • Knowledge of Contract Management
  • Knowledge of Tender Management
  • Proficiency in the relevant computer application software
Minimum Required Qualification and Experience
  • A First Degree in Management Studies or Business Administration;
  • Professional training in Government Procurement and/or Supplies and Purchasing Management;
  • Training in supervisory management would be an asset;
  • Five (5) years' experience in purchasing in the government service, preparation of Tenders and negotiating contracts for goods and service.
  • Associate Degree in Business Administration;
  • Professional Training in Government Procurement and/or Supplies and Purchasing Management;
  • Training in supervisory management would be an asset;
  • Seven (7) years' experience in purchasing the government service, preparation of Tenders and negotiating contracts for goods and services.
Special Conditions Associated with the Job
  • Required to travel island-wide;
  • Exposure to challenges and crises which require response at very short notice;
  • May be subject to corrupting influences. 
Applications accompanied by résumés should be submitted no later than Friday, 12th August, 2022 to:
Senior Director
Human Resource Management and Development Division Ministry of Agriculture and Fisheries Hope Gardens
Kingston 6
Please note that only shortlisted applicants will be contacted.
Share on Google+ Friend Feed Linkedid Twitter Yahoo Share on facebook
Facebook Comments

Job Search Tips

  • Earn FREE Online Certifications
    Earn FREE Online Certifications There are currently a number of sites that offer certification and Diploma courses for FREE. Here are some of the courses Career Jamaica recommends for job seekers to improve their marketability in the competitive job market.  Use the links to see course info and to apply to earn a certificate…
    in Job Skills Be the first to comment! Read more...
  • This huge email mistake is preventing you from getting hired
    This huge email mistake is preventing you from getting hired   This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.? What does your E-mail Address Say to a Potential Employer About You?   Your E-Mail address matters.    Using the wrong email address when applying for a job could hurt your chances
    in Job Skills Be the first to comment! Read more...
  • Networking in the Digital Age
    Networking in the Digital Age Networking has gone completely digital. Just like they have impacted everything else in the free world, sites like Facebook and Linkedin have altered the entire structure of professional networking. Here are a few tips to help you survive in the digital networking age:
    in Job Skills Be the first to comment! Read more...
  • What You Need to Know about a Company Before a Job Interview
    What You Need to Know about a Company Before a Job Interview What You Need to Know about a Company Before a Job InterviewBefore heading to job interview, it is extremely important that candidates know as much information as possible about the Company/ Organization. Getting this information is fairly simple, and it's a good idea to memorize a few key points to bring up…
    in Job Skills Be the first to comment! Read more...
  • 5 Things You Should Never do in a Job Interview New
    5 Things You Should Never do in a Job Interview New 5 Things You Should Never do in a Job Interview Congratulations! you have just gotten called in for a job interview. You now need to know the simple ways to candidates make a bad impression during an interview. There are a few things that most Human Resource professionals agree are…
    in Job Skills Be the first to comment! Read more...

Enter your email address to stay connected with us:

Find us:


To receive updates on the latest job opportunites
Follow Carrer Jamaica on:

5296501 linkedin network linkedin logo icon
  5296516 tweet twitter twitter logo icon  5296765 camera instagram instagram logo icon  5365678 fb facebook facebook logo icon

Did You Know?

  • Career Jamaica makes it easy for you to find a job in Jamaica or the wider Caribbean.
  • There are numerous opportunities for employment in Jamaica at all job levels listed with Career Jamaica
  • Registering and viewing jobs in Jamaica with Career Jamaica is free
  • You can sign up for Career Jamaica’s free, email job updates