Job Information Manager, Financial Systems (FMG/PA 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Accounting
Posted 17-01-2022
Job Status
Start Publishing 17-01-2022
Stop Publishing 28-01-2022
Description

Applications are invited for the following post in the Institute of Forensic Science and Legal Medicine: Manager, Financial Systems (FMG/PA 2) – (Vacant), salary range $2,104,355 - $2,501,416 per annum and any allowance(s) attached to the post.

 

Manager, Financial Systems (FMG/PA 2)

 

Job Purpose

Reporting to the Director, Finance and Accounts, the incumbent will be responsible for the effective, efficient and economical use of all computerized Financial Systems within the Finance and Accounts Department so as to ensure the Department’s compliance with established systems, procedures and guidelines

 

Key Responsibilities

Technical/Professional:

  • Provides efficient and effective support services through the proper administration of all computerized Financial System in the Finance and Accounts Unit;
  • Ensures that all hardware and software failures are properly recorded, reported and resolved;
  • Submits requests for enhancement, modification, etc., of the Financial System to the Ministry of Finance and the Public Service;
  • Ensures the physical and data security of the prescribed Financial System hardware and software and maintains its Inventory;
  • Administers data access security, password security and ensures function access maintenance;
  • Maintains the Chart of Accounts;
  • Checks and certifies Invoices re payment for goods and services in relation to hardware and software maintenance;
  • Establishes codes, customizes events and executes other technical operations in respect to the Financial System;
  • Monitors daily back up of the system and effects the opening and closing of accounting periods;
  • Ensures that all accounts are kept current and all financial and other management reports are generated on a timely basis;
  • Ensures the proper management and operation of the prescribed financial system, payroll system and the Electronic Employee Payroll Payment Stem (EEPPS) to obtain system performance and efficient computer utilization;
  • Provides training and technical assistance to authorized users;
  • Assists in the implementation and operation of the Accrual-based Accounting System;
  • Liaises with the Ministry of Finance and the Public Service for updates and decisions on technical matters.

Management/Administrative:

  • Ensures the provision of updated guidelines and manuals to all users of the system;
  • Ensures that the Financial System is satisfying the accounting and reporting requirements of the Institute’s internal management, the Ministry of Finance and the Public Service and the Auditor General;
  • Participates in the development and implementation of new operational system that end users will use to perform their duties;
  • Co-ordinates the work flow of the various operational processes and resolves any obstacle affecting the smooth operation of the Financial system;
  • Ensures that consistent practices are used throughout the Unit so as to maintain the integrity of the system;
  • Works with the IT Department to meet business requirements;
  • Ensures that a system of troubleshooting is implemented to assist users in resolving problems;
  • Monitors continuously the level of accuracy of data inputs and the quality of data outputs to ensure that the system is generating accurate, complete and reliable information;
  • Performs other related functions that may be assigned from time to time by the Director.

Required Knowledge, Skills and Competencies

  • Sound knowledge of Government Financial Management System
  • Knowledge of Government Accounting and Commercial Accounting Procedures
  • Excellent knowledge of System and Database Administration
  • Working knowledge of current computer system technology
  • Working knowledge of GOJ procurement process
  • Ability to review processes and to compare information in order to identify discrepancies
  • Excellent presentation and oral and written communication skills
  • Expect knowledge of the FAA Act
  • Excellent analytical and problem-solving skills
  • Excellent leadership and interpersonal skills
  • High level of integrity and confidentiality
  • Ability to work in a team
  • Excellent planning and organizing skills

Minimum Required Qualification and Experience

  • Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University, or;
  • ACCA level 2, or;
  • NVQJ Level 5, Accounting, or;
  • ASc. Degree in Accounting, MIND, along with the Diploma in Government Accounting, MIND.

Special Conditions Associated with the Job

  • Travelling is required;
  • Extended working hours are expected

 

Applications accompanied by Résumés should be submitted no later than Thursday January 27, 2022 to:

Director

Human Resource Management, Development and Administration (Acting)

Institute of Forensic Science and Legal Medicine

2 ½ Hope Boulevard

Kingston 6

Email:vacanciesfslab@gmail.com

Please note that only shortlisted applicants will be contacted.

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