Job Information
Inventory Officer (GMG/AM 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Shipping/Distribution
Posted
17-01-2022
Job Status
Start Publishing
17-01-2022
Stop Publishing
26-01-2022
Applications are invited for the following post in the Post and Telecommunications Department: Inventory Officer (GMG/AM 2) – (Not Vacant), salary range $1,025,878 - $1,219,446 per annum and any allowance(s) attached to the post.
Inventory Officer (GMG/AM 2)
Job Purpose
Under the direction of the Director, Administration, the Inventory Officer is responsible for the accurate maintenance of the Department’s Inventory Management System, ensuring that all items procured are recorded and accounted for in all its locations islandwide. The Officer is required to execute inventory control measures to minimize stock holding and maximize stock efficiency and paperwork accuracy at all offices of the Department and postal locations/points islandwide.
Key Responsibilities
Professional/Technical:
- Develops the Department’s Inventory Management Strategy with the aim of controlling costs within budgetary limits, generating savings and rationalizing;
- Maintains the Department’s Inventory System;
- Manages and controls perpetual inventory stock counting/inventory accuracy checks at the Central Sorting Office (CSO) and all outstations to ensure Government assets are tagged and accounted for;
- Keeps records of all Government assets received, issued and outstanding balance in all locations islandwide, by recording quantity ordered, unit cost, total cost of quantity ordered along with the invoice and delivery number issued;
- Supervises the inspection, verification and re-verification of all fixed assets in all offices and postal locations/points islandwide;
- Prepares Board of Survey Reports (BOS) for the Ministry of Finance and the Public Service;
- Ensures that BOS items are removed from offices within the Department and postal locations/points to the BOS location and that assets marked for disposal are disposed of according to the National Environmental Planning Agency (NEPA) guidelines;
- Assists in co-ordinating the removal of obsolete items (furniture, equipment, etc.) in all offices and postal locations/points islandwide to be BOS;
- Assists in co-ordinating the relocation of various furniture, equipment etc., islandwide;
- Updates record of items returned from Divisions/outstations and ensures that they are well organized and controlled to sufficiently support the goals of the Department;
- Issues and updates annual Inventory Record of CSO and all outstations to ensure the
- Department’s assets are accounted for;
- Keeps record of inventory transferred to other Divisions and outstations;
- Undertakes stock-taking/stock confirmation in conjunction with designated staff on a regular basis for CSO and all outstations;
- Co-ordinates and manages procedures for the handling (offloading, packaging and unpacking) and movement of items of furniture/equipment in and out of the bulk warehouses.
Human Resource:
- Monitors and evaluates the performance of staff supervised and recommends corrective action, where necessary;
- Provides leadership and guidance to staff supervised through effective planning, delegation, communication, training, mentoring and coaching;
- Identifies training/developmental needs of staff supervised and makes recommendations as required;
- Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Department’s and Branches goals;
- Fosters an atmosphere of trust, high ethical and confidential standard;
- Ensures that staff supervised is aware of and adheres to the policies, procedures and regulations which guides the operations of the Division and the Branch;
- Recommends leave for staff supervised in keeping with established Human Resource Policies and Procedures;
- Recommends disciplinary action in keeping with the established Human Resource Policies and Procedures;
- Conducts Monthly and other Ad Hoc Meetings with staff supervised;
- Performs any other related duties assigned.
Required Knowledge, Skills and Competencies
- Knowledge of Government of Jamaica Asset Management Policy
- Knowledge of Records Management
- Good knowledge of UPU Standards
- Knowledge of the Government/Department’s Policies and Procedures
- Good knowledge of the Post Office Act (1941)
- Ability to work on own initiative
- Good oral and written communication skills
- Excellent time management skills
- Good planning and organizing skills
- Proficient in the relevant computer applications
Minimum Required Qualification and Experience
- Certificate in Public Administration/Management Studies or equivalent;
- Two (2) years’ experience in Stores Management;
- Training in Supplies Management would be an asset.
Special Conditions Associated with the Job
- Extensive travelling islandwide;
- Exposure to dust, hazardous fumes and harmful chemicals.
Applications accompanied by résumés should be submitted no later than Tuesday January 25, 2022 to:
Director, Human Resource Management and Development
Post and Telecommunications Department
6-10 South Camp Road
Kingston
Email: hrunit@jamaicapost.gov.jm
Please note that only shortlisted applicants will be contacted.
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