Job Information Executive Assistant
Job Type Full-time
Category Administrative
Job Status
Start Publishing 02-08-2021
Stop Publishing 16-08-2021
Description

FACTORIES CORPORATION OF JAMAICA LIMITED
Factories Corporation of Jamaica invites applications from suitably qualified persons to fill the position of:

EXECUTIVE ASSISTANT

Under the supervision of the Managing Director the incumbent will provide an efficient and effective executive/ administrative support to the Executive Office and co-ordinate and/or perform administrative tasks necessary for the smooth functioning of the office.

QUALIFICATION AND EXPERIENCE:

Education

  • Bachelor’s Degree in Business/Public Administration or the Social Sciences
  • Certified Administrative Professional or other training in Administrative Management

Plus

  • Certified Professional Secretary

Experience:

  • A minimum of five (5) years administrative related experience
  • Experience in dealing with matters of a confidential and sensitive nature.

SKILLS AND KEY COMPETENCIES:

  • Thorough knowledge and experience in administrative and secretarial functions
  • Knowledge of how government operates and its protocol
  • Proficiency in office procedures and use of office equipment and advanced technology
  • Strong sense of confidentiality and objectivity.

DUTIES AND RESPONSIBILITIES:

  • Brief Managing Director on information requirements in advance of appointments and meetings and prepare relevant files.
  • Prepare reports to the Ministry of Finance and Integrity Commission.
  • Manipulate computerized data to generate tables and graphical presentations, linking worksheets, work- books, and word processing files.
  • Disseminate Management Meeting Action Sheet for HODs for follow-up.
  • Prepare Annual Department Budget for the upcoming financial period.
  • Communicate effectively by telephone, in writing, by email for facsimile,
  • Organise and take Minutes of monthly Management meetings, draft and circulate for follow-up.
  • Dispatch reports and correspondence to required destinations on a timely basis
  • Act for Corporate Officer in periods of absence
  • Perform any other administrative duties required by management

KEY COMPETENCIES:

  • Knowledge of computer literacy skills.
  • Demonstrate ability to manage workload.
  • Demonstrate ability to develop and maintain up-to-date records.
  • Timeless and accuracy in completing assignments consistently.

Applications with résumé should be sent no later than August 15, 2021 to:
Human Resource & Administration Manager
17 Knutsford Boulevard,
Kingston 5
Email: careers@fcj.gov.jm
Please include name and the job title in the subject line of the email

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