Job Information Director, Corporate Communication and Public Relations (MCG/IE 5) Company InformationJob InformationDescription
Company Government of Jamaica
Contact Name Office of the Services Commission
Contact Email firstname.lastname@example.org
Job Type Full-time
Department Ministry of Justice
Category Media, PR & Communication
Posted 14-09-2022Job Status
Start Publishing 14-09-2022
Stop Publishing 28-09-2022
Applications are invited to fill the following vacant post in the Ministry of Legal and Constitutional Affairs: Director, Corporate Communication and Public Relations (MCG/IE 5), Corporate Communication and Public Relations Unit, salary range $2,104,355 – $2,501,416 per annum and any allowance(s) attached to the post.
To develop and maintain a Corporate Communications Programme, to promote and enhance the public image and corporate identity of the Ministry, to promote healthy lifestyle and maintain a co-ordinated system of promotional publications.
This position is also responsible for monitoring and analyzing public opinion on the Ministry as well as to administer the Ministry’s Internal Communications Programme.
- Plans and supervises the production of educational material;
- Liaises with Head of Departments and Agencies to prepare stories and features for the Ministry of Legal and Constitutional Affairs’ Newsletter;
- Disseminates information on the Ministry’s programmes and policies to both internal and external customers;
- Prepares written reports on relevant issues and problems for the information of the Minister and the Permanent Secretary.
- Liaises with the Office of the Minister and Permanent Secretary to ensure adequate co-ordination of coverage of event, which they attend;
- Liaises with the Jamaica Information Service and other Media Houses to ensure coverage of the Ministry’s activities;
- Ensures print payment files are prepared and processed and followed up to ensure that clients are paid;
- Formulates and implements internal and external communications, policies and strategies for the Ministry of Legal and Constitutional Affairs, its Departments and Agencies, to include elements of Public/Media Relations, Promotion and Employee Communications;
- Participates actively in task forces, committees and corporate activities to identify and help with the resolution of Organization wide concerns;
- Co-ordinates and manages the Operational Plan and Budget for the Public Relations and Communication Unit;
- Maintains expenses within established budgetary limits to help secure the Organization financial position;
- Provides communication leadership, advice and support to all programmes undertaken by the Ministry and its Departments;
- Manages the ongoing development of key communications tools including the Ministry’s Website. Functions as Chairperson for the Website Committee;
- Develops and maintains networking relationships with appropriate associates and colleagues by participating in local and international Organizations to gain information useful to achieving divisional and corporate goals;
- Participates in the quarterly and annual Performance Review to assess the achievements of the Ministry of Legal and Constitutional Affairs;
- Prepares routine and special reports and submits to the Permanent Secretary on a timely basis.
- Develops and maintains a Corporate Communications Programme that is consistent with the strategic direction of the Ministry of Legal and Constitutional Affairs;
- Advises the Minister, as well as the Permanent Secretary of public relations opportunities and questions, recommends courses of action;
- Provides presentation support including speech-writing and presentation on training;
- Develops and maintains a working relationship with Jamaica Information Service and the Media and assists all Departments and Agencies of the Ministry in placing news, features and technical articles in the media;
- Collaborates with Executive Management in the Ministry to devise strategies to increase the level of awareness on Justice issues and to change negative attitudes and behavior patterns;
- Establishes linkage with NGOs and other community based organisations so that Legal and Constitutional Affairs promotion initiative reach all sectors of the society;
- Identifies opportunities for the public presentation by technical and management staff on issues pertaining to Legal and Constitutional Affairs.
- Co-ordinates all information emanating from the Ministry and serves as the primary spokesperson for the Ministry, especially in matters involving the media;
- Oversees the planning and direction of special events and exhibitions as appropriate, to inform the Public Justice Issues and Programmes undertaken by the Ministry. Ensures that stakeholder concerns are considered;
- Provides leadership and direction to the production and dissemination of Publications on Justice. Provides consultation to other Units and Departments regarding the use of technical consultants, photographers etc.
- Employee Communications:
- Plans and evaluates a comprehensive Employee Communications Programme;
- Uses a variety of methods including print, electronic and face-to face communication methods to communicate corporate vision, mission values goals and activities to employee and to communicate appropriate information about external influences;
- Ensures that employees have access to a variety of methods to provide feedback to management on issues affecting them and the Ministry.
- Uses communication programmes to encourage and support employees in community activities.
- Instructs and orients staff in the programmes and procedures as well as Unit’s Mission and goals to ensure compliance and delivery of quality service to internal and external customers;
- Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to organizational goals;
- Develops staff line with organizational goals to deliver effective Legal and Constitutional Affairs promotion and communication service;
- Monitors and evaluates the performance of directs reports and conducts Performance Appraisals;
- Manages the welfare and development of direct reports through the recommendation of required training and development programmes;
- Provides leadership to staff through effective objective setting, delegation and communication;
- Provides guidelines to staff through coaching, mentoring and training, providing assistance and support as needed;
- Participates in the recruitment of staff for the Unit;
- Ensures that staff is aware of and adhere to policies, procedures and regulation of the Division and the Ministry.
- Keeps skills and practice up-to-date in line with best practice and professional standards;
- Performs other related duties as may be assigned by the Permanent Secretary.
Required Knowledge, Skills and Competencies
- Good knowledge of the Performance Monitoring and Evaluation Systems (PMES).
- Thorough knowledge, experience and familiarity with corporate/strategic planning.
- Ability to establish mechanisms to ensure suitable performance improvement initiatives.
- Excellent planning and organizing skills.
- Excellent oral and written communication skills.
- Excellent time management skills.
- Excellent problem solving, decision-making and analytical thinking skills.
- Excellent leadership skills.
Minimum Required Qualification and Experience
Specific knowledge (however acquired) required to start:
- Specialized knowledge in Public Relations and Communication
Qualifications and Experience
- Master’s Degree in Mass Communications or Journalism plus,
- Eight (8) years’ experience in Corporate Communication, Public Relations or the media, with at least four (4) years at the management level.
- Continuous Professional Development
- Attend relevant training on emerging trends and practices within the field.
- Network within the profession and relevant associations to keep abreast with the Industry.
Specific Conditions Associated with the Job
- Typical working environment, no adverse working conditions;
- Late nights and weekends;
- 24 hour call.
Applications accompanied by résumés should be submitted no later than Tuesday, 27th September, 2022 to:
Human Resource Management and Development
Ministry of Justice
61 Constant Spring Road,
Please note that only shortlisted applicants will be contacted.