Job Information Data Control Supervisor (MIS/IT 3) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Ministry of Agriculture and Fisheries
Category Computer/IT
Posted 02-08-2022
Job Status
Start Publishing 02-08-2022
Stop Publishing 13-08-2022
Description
Applications are invited to fill the post of Data Control Supervisor (MIS/IT 3) – (vacant) in the Information and Communication Technology Unit, Ministry of Agriculture and Fisheries, salary range $1,147,933 – $1,364,532 per annum and any allowance(s) attached to the post.:
 
Job Purpose
 
Under the direct supervision of the Director (MIS/IT 8), the Data Control Supervisor (MIS/IT 3) ensures the correct use of computer and peripherals for the input of data and information, production of reports, and performs basic administrative functions in the Unit.
 
Key Responsibilities
 
Management/Administrative:
  • Develops and maintains a proper Filing System to facilitate easy access, retrieval and security of files;
  • Controls the movement of files between the Director, staff of the Unit and other Departments;
  • Maintains a log of incoming and outgoing correspondence, reports and source documents;
  • Organizes Staff Meetings, prepares Minutes and disseminates information within the Unit;
  • Manages the personal files of Employees of the Unit and updates leave applications and bio-data for Director’s signature;
  • Answers Helpdesk telephone, logs requests, dispatches User Support Technicians and maintains appropriate Service Records;
  • Prepares reports and performs other duties as directed by the Director.
Technical:
  • Maintains a log of source documents entering the Unit for processing;
  • Examines and interprets source documents and user manuals for the establishment of databases and computer files;
  • Keypunches and verifies data and text according to source documents and keypunching instructions;
  • Consults with Programmers/Systems Analyst/Applications Manager to define and resolve problems in entering data or text and/or running computer programmes;
  • Assists Data Entry Technicians to define and resolve problems in entering data or text and/or running computer programmes;
  • Produces computer processed outputs;
  • Examines computer outputs for accuracy and completeness;
  • Reports any malfunctioning of computers and peripherals;
  • Documents and reports all problems and causes for interruption in the processing of data and information and the production of reports;
  • Train Data Entry Technicians (permanent or contracted) in the interpretation of source documents, keypunching instructions, editing and coding documents, keypunching and verifying data and producing reports;
  • Reviews the work of Data Entry Technicians for completeness and accuracy.
Human Resource:
  • Monitors and evaluates the performance of direct reports, prepares Performance Appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organizational goals;
  • Participates in the recruitment of staff for the Division/Unit and recommends transfer, promotions, termination and leave in accordance with the established Human Resource Policies and Procedures;
  • Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
  • Ensures the welfare and developmental needs of staff in the Division/Unit clearly identified and addressed;
  • Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
  • Performs other related duties from time to time as instructed by the Senior Director, Human Resource Management and Development.
Required Knowledge, Skills and Competencies
Core:
  • Integrity
  • Good oral and written communication skills
  • Teamwork and co-operation
  • Good interpersonal skills
  • Customer and quality focus
Technical:
  • Microsoft Operating Systems and Office Applications
  • Data and document management skills
  • Office administration and procedures
Minimum Required Education and Experience
  • B. Sc. in Engineering, Computer Science or related field from a recognized Tertiary Institution; or
  • Associate Degree / Diploma in Engineering, Computer Science or related field and one (1) year experience in a similar position.
Special Conditions Associated with the Job
  • Critical deadlines to be met;
  • Exposure to computer monitor for long periods.
Applications accompanied by résumés should be submitted no later than Friday, 12th August, 2022 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6.
Please note that only shortlisted applicants will be contacted.
Please ensure that a copy of this circular is placed at a strategic position on the Notice Board of the Ministry/Department/Agency and brought to the attention of all eligible officers.
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