Job Information
Senior Accounting Officer (FMG/PA 2)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Executive Agency
Category
Accounting
Posted
21-03-2023
Job Status
Start Publishing
21-03-2023
Stop Publishing
27-03-2023
Applications are invited to fill the following vacant post in the Jamaica Library Service: Senior Accounting Officer (FMG/PA 2) Finance Division (Headquarters), salary range $3,332,803 – $4,482,249 per annum.
Job Purpose:
Under the general direction of the Director, Finance, the incumbent is responsible for managing the day – to – day operations of the Finance Division by ensuring that the accounting procedures and practices are engaged to facilitate achievement of the operational goals of the Organization by:
- The timely preparation of Financial Statements required for management control and financial reporting;
- Assisting the Director of Finance to ensure adequate Cash Flows to meet the Organization’s needs and objectivities.
Key Responsibilities
- Process all general accounting and financial documents;
- Reviews, edit and collates exhibits and schedules for Financial Reports;
- Checks and authorizes all cheque vouchers and invoice for payments;
- Process accounting data affecting fixed assets, loan funds, capital projects and records the data;
- Prepares Statutory Returns and all other financial reports;
- Keeps abreast of modern accounting practices and continually review JLS Internal Controls and Documentation;
- Ensures that accounting records are complete, safely stored and access is restricted to authorized individuals.
Technical:
- Manages the payments procedures and ensures that payments are made in keeping with the FAA Act;
- Ensures that all taxes, personal and Statutory Deductions are remitted on time and in accordance with the Financial Regulations;
- Ensures that proper financial records are prepared and maintained;
- Manages the expenditure in keeping with the approved Budgets;
- Ensures the timely, accurate and confidential payment of salaries and other related
- payments;
- Ensures that bank accounts are properly funded and reconciled;
- Creates systems for accountability, efficiency and transparency of the Organization’s undertakings;
- Ensures that the receivables due to the Organization are paid on time and managed efficiently in accordance with the laws and regulations governing the Organization’s operations;
- Assists with the Organization’s purchasing portfolio, including attendance at Procurement Committee Meetings;
- Liaises with the Ministry of Education and Youth with respect to the Organization’s Subvention;
- Ensures that the Organization’s accounts comply with the requirements of the Financial Administration and Audit (FAA) Act and other regulations;
- Supports the Director, Finance in ensuring the audit and production of the Annual Financial Statements and Annual Report in keeping with the regulations of the Jamaica Library Service Act and the FAA Act;
Administrative:
- Carries out Performance Evaluation of the Accounting Staff as required;
- Manages any funds, grants or donations that the Organization may receive;
- Provides information/advices to staff and service providers on matters relating to Government Financial and Accounting Policies;
- Participates in the Strategic Management Process;
- Represents the Department at meetings as required;
- Responds to internal and external Audit queries and endures that recommendations are implemented;
- Develops/oversees the design of the Individual Work Plans for staff in the Unit ensuring that staff is effectively utilized and productivity of the Department is optimized.
Required Knowledge, Skills and Competencies
- Good problem-solving skills
- Maintain a high level of integrity
- Ability to exercise sound judgment
- Excellent analytical and judgment skills
- Sound knowledge of accounting applications
- Sound knowledge of GOJ classification of accounts
- Working knowledge of JLS operational, technical, and administrative systems
- Excellent interpersonal skills
- Ability to interpret and analyze financial statements
- Excellent leadership and Management skills
- Excellent knowledge of the Financial Administration and Audit (FAA) Act and other Government of Jamaica’s regulations related to Public Sector Payments
- Proficiency in the use of relevant computer applications: Excel, Word etc.
- Proficiency in the use of Payroll software as Accupay
Minimum Required Qualification and Experience
- University Degree majoring in Accounts or professional qualifications in Accounts;
- Well-developed communication and interpersonal skills
- Three years working experience in a Senior Accounting position
Special Conditions Associated with the Job
- Extensive travel to parish libraries island wide;
- Will be required to work outside of normal working hours and on weekends.
Applications accompanied by Résumés should be submitted no later than Monday, 27th March, 2023 to:
Director General
Jamaica Library Service
2 Tom Redcam Drive
P.O. Box 58
Kingston 5
Email: dirgen@jls.gov.jm
Please note that only shortlisted applicants will be contacted
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