Job Information Administrative Officer – Procurement (GMG/AM 2) Company Information
Contact Name Office of the Services Commission
Contact Email communications@osc.gov.jm
Job Information
Job Type Full-time
Department Executive Agency
Category Administrative
Posted 21-03-2023
Job Status
Start Publishing 21-03-2023
Stop Publishing 27-03-2023
Description
 
Applications are invited to fill the following vacant post in the Jamaica Library Service: Administrative Officer – Procurement (GMG/AM 2), Human Resource Management and Administration Division (Headquarters), salary range $1,370,094 – $1,842,625 per annum.
 
Job Purpose:
 
Under the supervision of the Director, Public Procurement the incumbent is responsible for providing general administrative and technical support to the work of the Administration Department.
 
Key Responsibilities
Administrative Support:
  • Assumes responsibility as Rapporteur for special Meetings/Committees of the Division as required;
  • Assists with the preparation of special and routine reports as required;
  • Maintains records/files of the HRM&A Division;
  • Provides assistance with documenting, compiling and updating Human Resource operational and procedural manuals, other manuals and handbooks;
  • Co-ordinates the distribution and monitors the collection of performance management forms to ensure timely completion and adherence to established deadlines by Divisional Head Sand Managers;
  • Provides assistance with co-ordination of the recruitment process.
Technical Support:
  • Provides assistance with the design, administration and analysis of HR audits;
  • Provides assistance with the design and analysis of surveys and other information gathering activities undertaken by the Division;
  • Provides assistance with the conducting job analysis and the preparation of Job Descriptions;
  • Conducts secondary research to support the preparation of technical papers/reports and other activities of the Unit;
  • Provides assistance/co-ordinates communication and customer relations activities of the Division;
  • Performs any other related duties that may be assigned from time to time.
Required Knowledge, Skills and Competencies
  • Knowledge of job analysis and writing Job Descriptions
  • Knowledge of recruitment and selection principles and practices
  • Excellent planning and organizing skills
  • Good analytical and problem solving skills 
  • Ability to exercise judgement and initiative in handling complex issues
  • Ability to communicate effectively in both written and oral formats
  • Good interpersonal skills
  • Knowledge of research and data analysis techniques
  • Proficiency in the use of statistical and other relevant computer applications
  • Knowledge of Government of Jamaica Staff Orders and Public Service Regulations Sound knowledge of Public Sector procurement procedures and guidelines
  • Sound knowledge of administrative processes
  • Knowledge of Staff Orders and other instruments to govern Public Sector Bodies
  • Well-developed interpersonal and communication skills
  • Proficiency in the use of computer applications
  • High degree of confidentiality and integrity
Minimum Required Qualification and Experience
  • Associate Degree/Diploma in Public Administration, Business Administration or related field;
  • Two (2) years’ experience in the administration environment especially procurement would be an asset.
 
Applications accompanied by Résumés should be submitted no later than Monday, 27th March, 2023 to:
 
Director General
Jamaica Library Service
2 Tom Redcam Drive
P.O. Box 58
Kingston 5
 
 
Please note that only shortlisted applicants will be contacted.
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