Job Information
Senior Secretary (OPS/SS 3)
Company Information
Job Information
Description
Company
Government of Jamaica
Website
http://bit.ly/GOJJobListing
Contact Name
Office of the Services Commission
Contact Email
communications@osc.gov.jm
Job Type
Full-time
Department
Ministry of Agriculture and Fisheries
Category
Administrative
Posted
03-12-2022
Job Status
Start Publishing
03-12-2022
Stop Publishing
10-12-2022
Applications are invited to fill the following vacant post in the Ministry of Agriculture and Fisheries: Senior Secretary (OPS/SS 3) – Veterinary Services Division, salary range $1,007,823 – $1,197,984 per annum and any allowance(s) attached to the post.
Senior Secretary (OPS/SS 3)
Job Purpose
Under the supervision of the Senior Veterinary Officer (HPC/VO 2), the Senior Secretary (OPS/SS 3) is responsible for providing administrative/secretarial services to facilitate the efficient operation of the Unit/Division.
Key Responsibilities
Management/Administrative:
- Takes dictation and reproduces letters, memoranda, Cabinet Notes/Submissions, certificates, gazette notices and reports from draft;
- Attends meetings to record Minutes and reproduces same for circulation;
- Responds to routine and other correspondence;
- Files correspondence and other materials and maintains a record of the movement of files;
- Establishes and maintains a system for the control of confidential files;
- Faxes and makes photocopies of documents;
- Maintains Diary and schedules appointments and meetings;
- Receives and screens visitors and ensures that they are directed to the relevant officers or office;
- Accesses and sends E-mails via the Internet;
- Directs telephone calls and messages;
- Assembles and disseminates information to internal and external personnel as requested;
- Performs any other related duties which may be assigned.
Required Knowledge, Skills and Competencies
Core:
- Good interpersonal skills
- Good oral and written communication skills
- Ability to work in a team
- Excellent customer and quality focus skills
- Good problem-solving and decision-making skills
- Good conflict-management skills
Technical:
- Proficient in relevant Software Applications
- Sound knowledge of web-based research techniques
- Knowledge of the operations of the Government/Ministry’s policies and procedures
Minimum Required Qualification and Experience
- CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National
- Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four to five (4-5) years’ general office experience;
OR
- Graduated from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing,database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four to five (4-5) years’ general office experience;
OR
- Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four to five (4-5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.
Applications accompanied by Résumés should be submitted no later than Friday, 9th December, 2022 to:
Senior Director
Human Resource Management and Development Division
Ministry of Agriculture and Fisheries
Hope Gardens
Kingston 6
Email: hrm@moa.gov.jm
Please note that only shortlisted applicants will be contacted.
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