Position Title: Inventory Assistant
Location: Waterloo
Department: Inventory
Reports to: Inventory Manager

POSITION PURPOSE:

Responsible for the ordering of materials, supplies, and/or equipment, and the follow through with vendors on shipment and delivery.

ESSENTIAL FUNCTIONS:

The following are specific responsibilities and contributions critical to the successful performance of the position:

PRIMARY:

• Compile inventory reports and issue them to the requested party
• Reconcile inventory on a continuous basis (daily, weekly, monthly)
• Conduct daily phone-card reconciliation
• Assist auditors on a yearly basis with regards to random stock checks, which is usually done within the month of July.
• Assist in maintaining records relating to the receipt and delivery of inventory
• Assist with the preparation of purchase orders and proforma invoices for internal and external purposes
• Keep a monthly record of all purchase orders
• Check items that are in negative on POS system and produce an item audit report accounting for variables.
• Ensure goods are shared across the respective stores and updated in the system (transfer out or in)
• Ensure items are properly priced and coded by receiving team
• Ensure proper and timely communication is facilitated to all stakeholders both internally and externally with respective to your role.
• Ensure proper stock on hand is accounted for and the respective ordering agent notified in advance.
• Evaluate all purchase orders on a regular basis
• Follow up on orders to ensure that materials are shipped and delivered on promised dates.
• Identify causes of issues and implement process improvements
• Investigate inventory shortages and discrepancies
• Maintain records of all purchase order and associate documents for all processes
• Maintain knowledge on all open orders and its status and provide assistance to all purchasing staff and manage all calls for purchasing and delivery schedules.
• Monitor and maintain current inventory levels, including reconciling stock counts to computer reports
• Perform inventory counts as required (including month-end and year-end inventory counts).
• Reconcile inventory counts to book balance and take corrective action as required.
• Have fair knowledge of Fontana’s products and services
• Participate in training and personal development programs within the company
• Perform any other requested duties deemed reasonable by Management.

EXPERIENCE; EDUCATION OR CERTIFICATION

• Minimum – Associate Degree – Business Administration
• High School Certificate Diploma
• Warehouse/Inventory/Purchasing Management Certificate
• At least 2 years’ experience in similar field – Retail Environment
• Customer Service Training and Certificate
• Certificate in Computer knowledge to include Microsoft Office Suite

BENEFITS

• Continuous Training & Development
• Group Benefits (Health, Life, Pension)
• Performance Incentives/ Bonuses
• Staff Discounts
• Gym Membership

We would like to thank you all for your interest in becoming a part of our team. However, only shortlisted applicants will be contacted.

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