Applications are invited for the post of Data Conversion Clerk (MIS/IT 2) in the Hanover Parish Court, Court Administration Division

Salary range $1,711,060 – $2,301,186 per annum.

Job Purpose

Under the supervision of the Court Operations Manager, the Data Conversion Clerk is responsible for the intake, distribution and processing of traffic tickets and updating the Traffic Ticketing Management System (TTMS) with information relating to disposed tickets and warrants.

Key Responsibilities

Management/Administrative:

• Maintains Process Book;
• Collects tickets with accompanying transmittal sheets, from police;
• Checks tickets to ensure dates are correct;
• Spreads tickets in numerical order;
• Batches tickets in numerical order;
• Packs tickets, and verifies on the TTMS;
• Assigns information number to ticket;
• Logs tickets in Process Book;
• Logs information (Summons) in process book;
• Submits tickets and information to Assistant Clerk, to prepare Court Sheet;
• Attends meetings, as required;
• Maintains operations, by following policies and procedures; reports needed changes.

Technical:

• Disposes of tickets
• Connects to VPN System, which connects to TTMS;
• Enters information number;
• Updates Court details to TTMS;
• Enters warrants on TTMS by:-
  Receiving warrants from Deputy Clerk of Court
• Searching for tickets on shelves/storage area
• Updating information (personal, judge’s name and court date and time) on tickets in warrant section of TTMS
• Saving information on the Save screen
• Putting notation on tickets to indicate errors as required
• Sending information via the TTMS to Police as warrants
• Re-filing tickets after use;

Required Knowledge, Skills and Competencies

Technical:

• Proficient in the use of relevant Computer Applications
• Knowledge of and ability to use Court/legal jargons
• Excellent data entry skills
• Excellent time management skills
• Great attention to detail

Core:

• Excellent oral and written communication skills
• Good interpersonal relations and customer service skills
• Ability to use initiative
• Ability to exercise a high level of integrity and confidentiality on the job
• Ability to work in teams
• Good planning and organizing skills
• Good problem-solving and decision-making skills

Minimum Required Qualification and Experience

• Five (5) CXC subjects, including English Language and a numeric subject;
• Two (2) years’ experience in Data Entry;
• Training in TTMS.

Special Conditions Associated with the Job

• Limited and dusty office space;
• May be required to work beyond regular working hours;
• May have difficulty interpreting information of tickets.

Applications accompanied by Résumés should be submitted no later than Monday, 21st July, 2025 to:

Senior Director,
Human Resource Management and Administration
Court Administration Division
Public Building West
King Street
Kingston

Email: hrma@jamaicajudiciary.gov.jm

Please note that only shortlisted applicants will be contacted.

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