Applications are invited for the post og Checking Officer (FMG/AT 2) – (Not Vacant), in the Finance and Accounts - Checking Unit, salary range $917,085 - $1,090,126 per annum and any allowance(s) attached to the post.

Checking Officer (FMG/AT 2)

Job Purpose
Under the direct supervision of the Checking Supervisor (FMG/PA 2), the Checking Officer (FMG/AT 2) is responsible for:

• Receiving, examining and recording bill invoices and contracts;
• Preparing and inserting all payment vouchers;
• Checking all payment vouchers;
• Preparing ad hoc/specific reports;
• Maintaining Memorandum Registers;
• Maintaining accounting files and records;
• Printing cheques.

Key Responsibilities

Administrative/Management:

• Receives and records contracts and contract payment vouchers;
• Maintains accounting records and files;
• Participates in the Annual Board of Survey;
• Ensures there is propriety in the bills, invoices and contracts submitted for payment.

Technical/Professional:

• Prepares/Inserts payment vouchers on FinMan System for all Heads of Estimates and Deposit;
• Checks and inserts travel vouchers on FinMan System;
• Ensures that vouchers are properly authenticated;
• Ensures vouchers have the head, subhead, object and sub-head against which payment is being made;
• Ensures that the amount payable is both in figure and words;
• Confirms Tax Registration Number (TRN), name and address of the person to whom payment is made;
• Verifies the nature of the payment;
• Checks the authority for payment against the voucher;
• Prepares and submits reports within agreed timeframe;
• Updates and maintains assigned register(s);
• Assists with updating the Tracking System;
• Performs any other related duties assigned from time to time by the Senior Checking
• Officer, Manager, Accounts Payables, Director, Accounts Payables and Payroll or the Principal Finance Officer.

Required Knowledge, Skills and Competencies

Core:

• Good oral and written communication skills
• Good customer relation and interpersonal skills
• Excellent planning and organizing skills
• Ability to work in teams
• Ability to work on own initiative

Technical:

• Knowledge of the Financial Administration and Audit (FAA) Act, other associated legislation, circulars, directives, bulletins
• Good knowledge of Government of Jamaica’s (GoJ’s) and Ministry’s Policies and Procedures
• Knowledge of Government Accounting
• Ability to use Microsoft Office applications viz Word, Excel, Outlook and PowerPoint
• Knowledge of relevant/ applicable computerized accounting systems.
• Knowledge of Accounts Payables and GoJ’s payment process
• Knowledge of internal controls

Minimum Required Qualification and Experience

• AAT Level 2 or;
• ACCA-CAT Level B or;
• Certificate in Accounting from a recognized University or;
• Completion of second year in Bachelor of Science Degree in Accounting/Management
• Studies or BBA at a recognized University or;
• Associate of Science Degree in Accounting, MIND, or;
• Government Accounting Level 2 – Modules 1-5;
• Experience in the Public Sector payments and accounts payable.

Please note that only shortlisted applicants will be contacted.